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Close the Books Without Chasing Statements

Month-end bookkeeping starts the same way every period: asking the same client for the same statements you asked for last time. The Monthly Bookkeeping template gives that ritual a permanent address — here's what one quarter looks like, for one real client.

Meet Priya Shah

Priya runs a small design studio in New York. Her bookkeeper — you — closes her books every quarter from the same three things: the bank statement, the receipts, the invoices. Priya is not going to log into anything. She has forwarded the bank's statement email to her bookkeeper for years; the only thing that changed is the address it goes to.

The statement email arrives

  1. Your client

    Summit Savings sends Priya her Q3 statement. She forwards it — receipts and invoices attached — to the folio's collection address. No portal, no login, nothing new to learn.

    The template's collection address on the Portal & Email tab — the permanent address Priya forwards each period's documents to.
    The template's collection address on the Portal & Email tab — the permanent address Priya forwards each period's documents to.
  2. FolioReady

    FolioReady catches the email, creates the period's folio, and files each attachment against its slot — the statement under Bank Statement, the receipts and invoices stacked together.

AI does the intake

  1. AI

    AI reads each document as it lands — the statement gets its synopsis, the receipts and invoices theirs — so you know what arrived without opening a single PDF.

    Priya's Q3 bank statement, read and summarised the moment it arrived by email.
    Priya's Q3 bank statement, read and summarised the moment it arrived by email.
  2. AI

    It also pulls the period's numbers into fields: the quarter, the total, the account — extracted from the statement itself, marked ✦, ready to check against the ledger.

    The quarter's folio — period, total, and account extracted ✦ from the statement, every document filed, and the one empty slot (credit card statement) visible at a glance.
    The quarter's folio — period, total, and account extracted ✦ from the statement, every document filed, and the one empty slot (credit card statement) visible at a glance.

Closing the quarter

  1. You

    You open the folio to find the intake already done: statements filed, totals extracted, receipts stacked. The credit card statement is the one slot still red.

  2. You

    Anything missing, you request an update — automatic reminders take over from there.

  3. The result

    The quarter closes from a folio, not an inbox — the same tidy file, every period, from one forwarded email.

What You're Left With

A folio per period holding the statements, the receipts, and the extracted totals — each file with a synopsis. Priya's habit stays a one-step habit: forward the email, done. And the portal still works too — the same template accepts uploads the months she'd rather click than forward.

Give month-end a permanent address

Import the template and share its collection address with one client this month. Use this template